Are you preparing to submit documents to the U.S. Citizenship and Immigration Services (USCIS)? If so, you’ll need to ensure that any non-English documents are accompanied by a certified translation. But what exactly does that mean, and how do you go about getting it done?
In this comprehensive guide, we’ll walk you through the USCIS certified translation requirements, step-by-step. We’ll cover everything from understanding the rules to finding a qualified translator, so you can navigate the process with confidence.
What is a USCIS Certified Translation?
A USCIS certified translation is a document that has been translated from a foreign language into English, accompanied by a signed statement from the translator. This statement certifies that the translator is competent to translate between the two languages and that the translation is complete and accurate.
The key requirements for a USCIS certified translation are:
- The translation must be a complete and accurate representation of the original document.
- The translator must certify their language proficiency and the accuracy of the translation.
- The certification must include the translator’s name, signature, and contact information.
Why Does USCIS Require Certified Translations?
USCIS requires certified translations for a few important reasons:
- Accuracy: USCIS needs to be able to fully understand the contents of any documents you submit. Providing an accurate translation ensures they can properly evaluate your case.
- Fairness: Requiring certified translations helps create a level playing field for all applicants, regardless of their native language.
- Fraud Prevention: Certified translations make it harder for applicants to submit fraudulent or misleading documents.
By adhering to the USCIS certified translation requirements, you can help ensure your application is processed smoothly and efficiently.
What Documents Require Translation?
USCIS generally requires certified translations for any non-English documents you submit as part of your immigration application. This can include:
- Birth, marriage, and divorce certificates
- Academic transcripts and diplomas
- Police records and criminal background checks
- Bank statements and financial documents
- Affidavits and legal statements
Essentially, if the document is not in English, you’ll need to provide a certified translation, regardless of the type of document.
Finding a Qualified Translator
Now that you understand the USCIS certified translation requirements, the next step is to find a qualified translator to handle your documents. Here are some tips:
- Look for Professional Translation Services: If you need assistance with USCIS-compliant translations, our team at Writeliff is here to help. We specialize in providing USCIS-approved certified translations, to support your immigration journey. Don’t hesitate to reach out and let us know how we can assist you.
- Check for Translator Credentials: While USCIS doesn’t require specific certifications, you’ll want to work with a translator who can demonstrate their language proficiency and experience. Look for translators who are members of professional organizations like the American Translators Association (ATA).
- Get Quotes and Compare Prices: Translation costs can vary, so be sure to get quotes from multiple providers. Keep in mind that the cheapest option may not always be the best, as quality and turnaround time are also important factors.
- Communicate Clearly: When working with a translator, be sure to provide clear instructions and any necessary context about the documents you need translated. This will help ensure the final product meets USCIS requirements.
The Certified Translation Process
Once you’ve found a qualified translator, the process of getting your documents certified for USCIS submission is relatively straightforward. Here’s what you can expect:
- Provide the Original Documents: Start by sending the translator clear, legible copies of the original documents that need to be translated.
- Review the Translated Documents: The translator will provide you with the English translations, along with a signed certification statement. Review the translations carefully to ensure they accurately reflect the original documents.
- Obtain the Certification: The translator’s certification statement should include their name, signature, contact information, and a declaration of their language proficiency and the accuracy of the translation.
- Submit the Translated Documents: When you’re ready to submit your immigration application, include the original foreign-language documents along with the certified English translations.
It’s important to note that USCIS does not require the translations to be notarized, but the certification statement from the translator is mandatory.
Key Takeaways
Here are the key points to remember about USCIS certified translation requirements:
- USCIS requires all non-English documents to be accompanied by a complete and accurate English translation.
- The translator must certify their language proficiency and the accuracy of the translation.
- Certified translations are necessary for a wide range of documents, including personal, legal, and financial records.
- When selecting a translator, look for professional services, check credentials, and compare prices.
- The certified translation process involves providing the original documents, reviewing the translations, and obtaining the required certification statement.
FAQs
Do USCIS-certified translations need to be notarized?
No, USCIS does not require the translations to be notarized. The translator’s certification statement is sufficient.
Can I translate the documents myself and certify the translation?
While you can technically translate the documents and provide the certification yourself, it’s generally not recommended. USCIS may view self-translations as potentially biased or inaccurate. It’s best to use a professional translation service to ensure your documents meet the requirements.
How much does a USCIS-certified translation cost?
The cost of a USCIS-certified translation can vary depending on the language, document length, and turnaround time. Professional translation services typically charge between $0.15 and $0.25 per word, with a minimum fee of $50 to $100 per document.
What happens if USCIS rejects my certified translation?
If USCIS has concerns about the accuracy or authenticity of your certified translation, they may issue a Request for Evidence (RFE). In this case, you’ll need to work with your translator to address the issues and provide additional documentation to USCIS.
Final Thoughts
Navigating the USCIS certified translation requirements can seem daunting, but with the right information and resources, it doesn’t have to be. By understanding the rules, finding a qualified translator, and following the proper process, you can ensure your immigration documents are submitted correctly and avoid any unnecessary delays.
